Privacy Policy & Data Protection

1. Information We Collect

We collect personal and operational data necessary to process inquiries, administer client accounts, and satisfy regulatory requirements:

• Contact & Inquiry Data: Full name, email address, phone number, and message contents submitted via contact forms, launch lists, or direct email.
• Client Verification Data: Name, contact preferences, location, and account registration information collected during client onboarding.
• Client Portal & Dashboard Telemetry: Account login credentials, IP addresses, access timestamps, and interactions within private dashboard accounts.
• Technical & Analytics Data: Browser types, device parameters, referring URLs, and page visit duration.

2. Use of Information & Record Confidentiality

We process collected information strictly for legitimate operational, administrative, and legal purposes:

• Responding to inquiries and processing program registration requests.
• Provisioning and securing private client portal accounts (/dashboard) linked to ear-tag animal inventory and production records.
• Transmitting monthly farm updates, photo/video logs, and operational reports to verified clients.
• Ensuring system security, anti-fraud protection, and compliance with applicable legal mandates.

3. Strict Domain & Email Alignment

All official communications, legal notices, and compliance notifications are conducted exclusively under our official corporate domain. We do not use unverified third-party email domains for official communications.

4. How We Share & Protect Data

We do not sell, rent, or trade personal information to third-party marketers. Data is disclosed only to:

• Technical Service Providers: Encrypted cloud hosting, database administration, and security infrastructure providers bound by confidentiality obligations.
• Professional & Compliance Advisors: Independent legal and administrative advisors reviewing operational compliance and asset verification.
• Regulatory & Legal Authorities: Government or regulatory bodies when required under applicable law, court order, or compliance regulations.

5. Data Retention & Document Procedures

Personal and portal activity data is retained for the duration of your active account plus mandatory statutory retention periods required for operational compliance, audit records, and dispute resolution. Inactive inquiry records are purged periodically in accordance with internal document retention schedules.

6. Cybersecurity & Technical Safeguards

We enforce technical safeguards including SSL/TLS encryption, role-based database access controls, multi-factor administrative authentication, and network threat monitoring. While we maintain industry-standard security protocols, no digital transmission is 100% immune from external security events.

7. Client Rights & Inquiries

Depending on applicable jurisdiction, registered clients and site visitors may request:

• Access to personal records retained in our database.
• Correction of inaccurate account or contact information.
• Deletion of non-mandatory communications data.